Property Submission Checklist

Prepare these items before submitting an acquisition opportunity. Complete information accelerates screening and reduces avoidable follow-up.

Open acquisition form

HRED is the buyer—not a third-party redevelopment contractor. This checklist is for properties that HRED may purchase, acquire through a project entity, or control through a negotiated transaction.

Authority and ownership

Submitter name, organization, email, and phone
Relationship to the property
Legal owner or ownership entity
Authority to discuss or negotiate a sale
Listing broker or legal representative information

Property facts

Full address and parcel/tax ID
Property type, use, zoning, and status
Unit count, square footage, acreage, and year built
Occupancy and tenancy
Listing, auction, or public-inventory URL

Transaction

Asking price and estimated value
Debt, tax arrears, liens, and other claims
Reason for sale and timing
Seller-financing or assumption possibilities
Foreclosure, auction, bid, or court deadlines
Earnest-money and closing expectations

Operating performance

Current rent roll
Physical and economic occupancy
Trailing-12 revenue and expenses
Reported NOI
Taxes, insurance, utilities, and management costs
Delinquencies, concessions, subsidies, and lease restrictions

Physical condition

Overall condition and deferred maintenance
Roof, HVAC, electrical, plumbing, sewer, and structure
Fire and life-safety systems
Repair or completion estimate
Plans, permits, inspections, and construction status
Environmental, mold, lead, asbestos, flood, fire, or water issues

Legal and regulatory

Title, easement, access, or boundary issues
Code violations, condemnation, and governmental notices
Litigation, bankruptcy, receivership, or foreclosure
Tax status and special assessments
Current leases, management agreements, and material contracts

Photos

Front exterior
Rear, side, grounds, and parking
Typical unit interiors
Common areas
Damage and deferred maintenance
Roof and mechanical equipment when safely accessible

Documents

Offering memorandum or property summary
Rent roll and operating statements
Inspection reports, plans, permits, and code notices
Title, tax, lien, foreclosure, or receivership documents
Construction budget, contracts, pay applications, and completion status for stalled projects
Shared data-room link for the complete package

Do not upload: Social Security numbers, bank credentials, passwords, medical information, tenant identification documents, or unredacted personal records. Redact confidential tenant and employee information before submission.